Videorecording Circulation Policy (Media & Reserve Services)

Teaching & Research Collection:

Faculty and Instructors:  All visual and audio recordings circulate to faculty and instructors for seven days.  Longer loan lengths must be approved by Media & Reserve Services (M&RS) full-time staff.   You may call 855-1650 for an extension.  Although we do not charge overdue fines for recordings borrowed from the collections, borrowers who do not return them promptly may lose borrowing privileges. Another instructor may have been planning to use in class the videorecording you failed to return on time.

Videos and DVDs can be picked up or delivered to campus departments at the instructor's request.   Requests are available online. If an instructor wants a student enrolled in the class or a graduate assistant to pick up the videorecording(s), the instructor must call ahead of time to reserve the videorecording(s) and to designate the person authorized to pick it up.  Students:  Students may check out one video or DVD to show to a class for one day. Students may also watch videorecordings in the media area located within MRS during normal library operating hours.

Media Browsing Collection:

Materials in the media browsing collection circulate to faculty, staff, students, and all Indiana residents.  Videos and DVDs circulate for seven days with one renewal.  Language and Audio CDs circulate for 14 days with one renewal.  A maximum of three videorecordings may be checked out per visit, or one complete Series set.  Overdue fines for all patrons are $1.00 a day per item. Patrons must have a valid Indiana University Identification card or Borrower's card to check out videorecordings.

Borrowers who do not return materials may lose borrowing privileges. We do not place holds or recalls on items shelved in the Browsing collection unless requested by a faculty or instructor for class use.

Materials borrowed from the browsing collection can be returned to drop-boxes located in the East and West Tower of the Wells Library, at Media & Reserve Services, or at one of three drop-boxes located near the library.  To avoid late fees, we strongly encourage that items not be returned to campus branch libraries.

Digital Equipment :

Digital still/camcorder, Flip Ultra digitial camcorder, iPods, digital voice recorders and analog tape recorders circulate to IUB enrolled students for 48 hours.  Special arrangements can be made for faculty and instructors to check out equipment if needed to support student class projects.   Indiana residents are not allowed to check out digital equipment.   Digital equipment must be picked up and returned to M&RS.  Do not use the drop-box to return equipment.  No phone renewals are allowed, and we reserve the right to not accept equipment returned with missing pieces.  A full policy is available online from the M&RS  web page.  Overdue fines are $2.00 an hour.  Overdue fines continue to accumulate when the library is closed.  Students must have a valid Indiana University Identification card to check out digital equipment.   

Check with M&RS staff about circulating audiocassettes and CD-ROMS.

Loan Extensions:

All loan extensions must be approved by a full-time M&RS staff member. Student desk attendants may not approve loan extensions. Instructors are urged to call ahead or send an e-mail message to reserve media or audio materials, particularly those needed for classroom showings. However, loan extensions may be approved on the spot by full-time M&RS staff members.

The instructor is responsible for the replacement of any media or audio recording that is not returned or that is damaged through negligence (e.g, leaving a videocassette on the dashboard of a hot automobile). The instructor is not responsible for the replacement of an item that is damaged during playback. However, if a media item becomes stuck in a machine, do not attempt to remove it. Your efforts may result in damage to both the player and the recording.

For additional information, contact M&RS Circulation desk at (812) 855-1650, or e-mail, libmedia@indiana.edu.