Crowded file cabinets, storage rooms, and computer drives can make it difficult to effectively do the work of the University. Inactive university records can and should be transferred to the University Archives, upon consultation with an archivist. For more information, please read about general procedures for transferring University records to the Archives and What to send?
In addition to university administrative records, the University Archives also selectively collects the papers of IU faculty in order to more fully document the activities of the University and its people. More information: Faculty papers
Student life is a major collecting focus of the Archives and we are always interested in speaking to alumni and their families about materials created and collected during their students years such as photographs, scrapbooks, diaries, and correspondence. Additionally, the University Archives is an appropriate repository for the records of student organizations.
The University Archives encourages and supports the use of its collection in the classroom and aids academic departments as they address program goals related to the use of primary sources (correspondence, photographs, etc.). Utilizing primary sources in the classroom helps undergraduate students develop necessary critical research skills. How does a historian/journalist/economist/author approach historical documents? What questions do they ask? The Archives' collection is rich in breadth and depth and, upon consultation with an archivist, it is likely that instructors can find materials related to their various academic disciplines.
Carey Beam (Wylie House Museum), Katie Kearns (Center for Innovative Teaching and Learning), and Dina Kellams (University Archives) have developed an instructional guide on primary source literacy that defines anticipated undergraduate research skills and provides level-appropriate exercise examples. Downloadable PDF: Primary Source Literacy
Please contact the Archives if you would like to utilize our collection for your class! We would be happy to help you develop an appropriate exercise or research assignment.
Keep an eye on this page, as we will continue to develop our work in this area!
Retention and disposition schedules
Many records created by the University do not have long-term historical, legal, or evidential value and only need to be retained for a select number of years. The schedules below have been created or approved by University administration. If your office or types of records are not listed below, please contact the University Archivist, Phil Bantin (firstname.lastname@example.org or 855-5897) and he will be happy to assist you.
Human Resources - Data Retention Schedule
Academic Personnel (2003)
Office of the President - Communications and Scheduling Functions (2011) (This retention schedule indicates how long the Office of the President retains these records. It does not include recommendations on how long copies of these records should be retained by other offices and departments.)
University Institutional Research and Reporting (2011) (This retention schedule indicates how long the Office of the President retains these records. It does not include recommendations on how long copies of these records should be retained by other offices and departments.)
Office of the Registrar (Rather than a disposition schedule for other university departments, this document represents a list of record series that were or, in some cases, still are being created by or received at the Office of the Registrar. This schedule was created by administrative staff in the Registrar’s Office and provides a true and faithful representation of types of records maintained in the Office of the Registrar and of the designated period of time that the record series are retained.)
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