Archives and Special Collections Services
Archives Online at Indiana University serves as a portal for IU archival and special collections finding aids encoded in the XML standard, Encoded Archival Description (EAD). A typical finding aid provides researchers with biographical information about the collection's creator, a note describing scope and content, and an inventory of items in the collection. Archives and Special Collections Services support flexible encoding practices and enable direct access to digitized materials in numerous collections.
If you are interested in creating online finding aids, and you would like more information or an initial consultation, please contact Julie Hardesty, Metadata Analyst, Metadata Resources and Systems.
Data curation is the stewardship of knowledge. All scholars have data, or evidence that they work with—such as printed texts, images, maps, as well as their own notes. DCS can help scholars with all aspects of the ongoing process of curating their research data, including assistance with archiving, storage, preservation, and the circulation of that data. Good data curation is not only essential to securing your research, it can bolster your scholarly publications.
Our services include:
- Planning and implementing a data management strategy for your research project
- Evaluating tools and systems for collecting and storing your data
- Accessing and developing the data curation components of grant applications including data management plans, which are increasingly required by funders
- Help with documenting and describing your research methods and evidence
- Identifying, assessing, and mitigating risks to your data
- Determining the effective dissemination of your data and work, including the reuse and repurposing of data
- Enabling data transformation (migration, derivatives)
If you are interested in learning more about data curation best practices, please contact Meridith Beck Sayre, CLIR Postdoctoral Fellow in Data Curation, Digital Collections Services.
Digital Project Planning and Management
Developing a digital project is a multifaceted process. There are many factors to consider such as content selection, needs assessment, financial planning, copyright research, digitization, metadata, text encoding, technical options for storage and access, and so on. Members of the Digital Collections Services department can provide guidance and support in any or all of these areas.
We encourage you to review an extensive checklist of issues to consider when planning a digital project, and consult various in-person or self-directed training opportunities offered at Indiana University.
If you are interested in developing a digital project, and you would like more information or an initial consultation, please contact Michelle Dalmau, Interim Head of Digital Collections Services. We also offer digital project planning consultation as part of the Scholars’ Commons Consulting Services. Visit our current consultation schedule for planning digital projects; no appointment is necessary.
Digitization Consultation and Production Services
Our internal, full service production lab is dedicated to the digitization of materials from IU Libraries’ special collections, affiliated archives, and cultural heritage organizations on the IU Bloomington campus. We also offer advice on appropriate hardware, software, and procedures for digital conversion and for management and migration of born-digital objects. As part of our assessment of candidates for digitization we advise on appropriate procedures for material handling and provide preservation recommendations for the physical items.
If you are interested in learning more about our digitization services, please contact Kara Alexander, Digital Media Specialist, Digital Collections Services.
Electronic Text Services
We provide consultation, training, and Web publishing expertise for the creation of electronic text resources for IU Bloomington. Consultations and services range from developing encoding strategies to delivering texts online. DCS also supports the electronic text technologies and standards based on the eXtensible Markup Language (XML), utilized by the IU Libraries.
We offer the following with respect to electronic text projects:
- Project planning — needs assessment, outsourcing, cost analysis, determining encoding benchmarks, document analysis, encoding requirements, quality control, web site implementation
- Full text generation — optical scanning (OCR), re-keying, transcription
- Encoding — Text Encoding Initiative (TEI), Encoded Archival Description (EAD), other document-centric XML-based markup
- Training and outreach — Instruction on TEI, EAD, and other XML-based markup, scanning, and full text generation
- Technical assistance — text transformations using XSLT and other XML-related</li> technologies, functional requirements for Web delivery of e-texts, Web site design for e-text content
The following electronic text projects are supported by the IU Libraries:
- Brevier Legislative Reports
- Chymistry of Isaac Newton Project
- Indiana Authors and Their Books
- Indiana Magazine of History
- Indiana University Bloomington Faculty Council Minutes
- Indiana University Board of Trustees Minutes
- Victorian Women Writers Project
- Wright American Fiction
If you are interested in developing an electronic text project or resource, and you would like more information or an initial consultation, please contact Michelle Dalmau, Interim Head of Digital Collections Services.
Image Collections Online Consultation
Image Collections Online (ICO) provides an environment for collection managers to easily showcase image collections curated by the libraries, departments, and cultural heritage institutions affiliated with Indiana University. ICO functions as a central gateway for preserving and disseminating digital image collections with a standards-based cataloging tool and web publishing mechanism.
Collections managers from any IU library, archival repository, department, museum, or other cultural heritage organization may use the service. Requests for setting up an image collection from faculty members and other IU-affiliated scholars must be in accordance with copyright law and meet a research need.
What do I need to get started?
- A collection of photographs or other image materials (including born-digital photos)
- Metadata, or the ability to create metadata. If you have metadata already stored in a digital format (spreadsheet or database) we may be able to help you export it into the format used by ICO.
- Time, dedication, and stamina. It takes a lot of time and effort to catalog images!
- Funding may be necessary depending on the size and scope of the collection and the complexity of the metadata to be applied to the images.
For more information about how to use ICO, consult the ICO Guide.
If you are interested in developing a collection through ICO and you would like more information or an initial consultation, please contact Michelle Dalmau, Interim Head of Digital Collections Services.
Indiana University Digital Library: Books and Serials
If you are scanning a book or serial that is out of copyright, we want to know! It could be added to the Indiana University Digital Library.
The Indiana University Digital Library, also known as our “books and serials service,” is one of our longest-running services that supports the digitization, delivery, and preservation of monographs and serials made available via the Libraries' online catalog, IUCAT. Central to this service is METS Navigator, an open-source, page-turning system developed by the Indiana University Digital Library Program in 2005 that provides access to digitized volumes or multi-part volumes (e.g., Year Book of the State of Indiana for 1917).
The IU Libraries often digitize and preserve books and serials in brittle condition or that require special handling as long as we are in compliance with copyright law. High use items that may begin showing signs of wear are also candidates for digitization.
For more information, please contact Kara Alexander, Digital Media Specialist in Digital Collections Services for scanning guidelines and best practices.
Scholars' Commons Digitization Lab
The Scholars' Commons Digitization Lab is a high-end multimedia, multidisciplinary lab dedicated to the digital conversion of materials, and the management and migration of born-digital objects in support of research needs and interests of Indiana University Bloomington's faculty and graduate students.
This lab is comprised of two adjoining spaces: the open Digitization Lab and the Secure Digital Analysis room. The open Lab provides large format flatbed, high speed, transparency-capable, and sheet-fed scanners for textual documents (bound, loose-leaf, manuscript, etc.), photographs, negatives, and small to medium three-dimensional objects. The Secure Digital Analysis room is primarily for the digitization and analysis of audio and video and the circulation of select audio-visual equipment. See a list of the labs' hardware and software.
- Self-service, walk-in according to Wells Library East Tower hours of operation
Staffed by trained technicians:
- Monday through Friday, 10:00 am to 4:00 pm
Staff will circulate audio-visual equipment according to policy:
- Audio recorders
- Video Cameras
- Still camera
If you think the IU Libraries would be interested in partnering with your digitization project or if you are interested in learning more about our digitization services, please contact Kara Alexander, Digital Media Specialist, Digital Collections Services.