Linking to Library Resources

Integrating Licensed Library Content

Courseload and Oncourse allow instructors to post complete articles as well as links to those articles.  Although posting an article seems easy, copyright laws and the licenses required by publishers can restrict the items that can be uploaded and posted.  Some publishers do not allow uploading of articles at all, instead allowing only direct links.  Others allow articles to be posted for a short time period.

Here are three steps to take to include subscription-based articles from the Libraries in your Courseload or Oncourse site.

1. Identify the publisher or provider of the articles you want to include.

  • Go to OneSearch@IU to search for the article you want to post. OneSearch@IU is linked from the Resource Gateway tab on all pages of the IU Bloomington Libraries web site.
  • Search for your article. Start with the title of the article. If it does not come up quickly, add and with the last name of one of the authors. For example, Andy Stern Riddle and McCartin
  • Is there a link for PDF or HTML full text? Click on it.
  • An HTML article is difficult to download, but you can link to it. To get the appropriate URL for linking, click on the icon on the right side of the screen labeled Permalink.
  • If the article is a PDF, EBSCO allows you to download and post it. Click on the link to the PDF. Then click on Download PDF. Save it to your computer desktop. Be sure to rename it to something you can identify later. Upload the article to Courseload or Oncourse.
  • If you use the "Import into OnCourse" feature within OneSearch@IU the selected resource will be available through OnCourse Citation Lists (more information is available in the UITS Knowledge Base article on Working with Citation Lists).
  • If you cannot find the article in OneSearch, or if you find it in another database, you will need to get some information about it to determine whether it is eligible to be posted on your Courseload or Oncourse site. Check Step 2 to determine whether the article can be uploaded or whether you must link to it instead.

2. Determine whether the article can be uploaded at all.

  • Look at the article PDF you found. How did you locate the PDF? Who published it or distributed it? A major vendor that only allows links to full-text articles is ProQuest, publisher of ABI/Inform, Alt-Press Watch, Gender Watch, ProQuest Political Science, PsycInfo, and many other indexes. If access to your preferred source is only available via ProQuest, follow the instructions for linking in Step. 3. If you located the article from another source, look at the top and bottom of the page where you located the PDF to find the publisher's or article aggregator's name.
  • Check for the publisher's/aggregator's name on the list of Approved Licensed Content to identify content that may be uploaded and the allowable time period.
  • If the vendor is not listed, complete the Licensed Content Request Form. You will be asked to share the full citation, the source of the article, and the URL. We will research your options as determined by the publisher and respond to you within 7-10 business days.

3. Link to Articles

If the publisher only allows the article to be linked from Courseload or Oncourse, use a journal index or a full-text journal to locate the appropriate URL. Not all journal indexes and resources provide a permanent URL link. Journal links should be tested from on-campus and off-campus.

Online Full Text Journal Resources

Journal Indexes

  • A major vendor that only allows links to full-text articles is ProQuest, publisher of ABI/Inform, Alt-Press Watch, Gender Watch, ProQuest Political Science, PsycInfo and many other indexes. If access to your preferred source is only available via ProQuest, find your source within the appropriate ProQuest database by searching for its title or a combination of title and author. Click on the title of the article to see the full description page. Click on the IU-Link button to determine whether full-text is available. If full-text is available, scroll down on the page with the full description to find the Document URL. Paste that URL into your Courseload or Oncourse site.
  • In other journal indexes, look for labels such as Stable URL, Permanent URL, Permalink, etc. If the prefix that allows access to off-campus users (http://ezproxy.lib.indiana.edu/login?url=) is not included in the URL you see, add it to the beginning of that URL. For example,
    http://ezproxy.lib.indiana.edu/login?url=http://muse.jhu.edu/journals/review_of_higher_education/v021/21.3slaughter.html.
    Do not add the prefix if the URL begins with: http://kg6ek7cqb.search.serialssolutions.com
  • If you cannot find a permanent URL, find and click on the IU-Link button. A special screen will open. Is there a full-text option showing on the special IU-Link screen? If yes, click on the link labeled IU-Link persistent URL to this page that appears on the bottom right side of the IU-Link screen. Copy the URL that displays. Do not add the off-campus prefix to this link.
  • Close your browser and reopen it again. Test the link from on-campus.
  • Test the link from off-campus, without logging in to VPN. If you need assistance in doing this, send the URL to comments@indiana.edu and ask that it be tested.

Electronic Books and Other Materials

The easiest way to provide your students with access to a licensed electronic book is to use the URL for the catalog record in IUCAT. This record includes a link to the book that ensures it can be used from both on- and off-campus.

Search for the book in IUCAT. If you find the book in a list of titles, click the title link to go to the full description of the book. Find the URL for this record in your browser's address bar.  Paste it into Oncourse or Courseload. It will look like this: http://iucat.iu.edu/catalog/12178249.

Most electronic books are purchased so that only one reader at a time can use the book. If you plan for your class to complete extensive readings from a book, please contact your subject librarian or complete the Request Form below to determine whether additional access can be purchased.

Other materials can also be posted or linked, but this may be more difficult. Please complete the Licensed Content Request Form for assistance in determining if it is allowable to upload your content directly or if linking is the only option. You will be asked to share the full citation, the source of the article, and the URL. We will research your options as determined by the publisher and respond to you within 7-10 business days.

Visit Syracuse University's Copyright Guide "Using Copyrighted Works in Teaching".

 

Approved Licensed Content

List of Approved Publishers for Downloading Content

Content Provider

Content Upload

Special Provisions

Ebsco

permitted

Individual publishers may impose their own conditions of use applicable only to their content. These conditions of use will be displayed on the computer screen displays associated with such content.

Elsevier Ejournals and Ebooks

permitted

Gale

permitted

Digital copies must be deleted from the system after the end of the term in which the related course concludes

Lexis-Nexis

permitted

Both linking to and uploading of content is permissable.

IU Press ebooks

permitted

Oxford University Press

permitted

Each portion of the content must be identified with an appropriate acknowledgement of the source, listing the title and author of the extract, title and author of the work, and 'Oxford University Press' as the publisher.Digital content in the system must be deleted from the system when no longer being used in the course of instruction

ProQuest

Prohibited

Electronic Linking Only

Wiley Ejournals & Ebooks

permitted