Job Postings - Support Staff

To apply for any one of the following positions, please go to the University Human Resource Services website. Applications sent directly to our office will not be taken into consideration.

Position Title: Administrative Secretary
Rank: SS0F
FTE: 100%
Job #13853

Provides direct administrative support to the Executive Associate Dean and the Assistant Dean for Library Academic Services, including, but not limited to managing print and electronic calendars, coordinating travel, submitting expense reimbursements, and processing paperwork. Provides general secretarial support to staff located in the Administrative Suite (deans and directors) by serving as a departmental liaison, reviewing incoming communication, managing the schedules for Libraries meeting rooms, and acting as first point of contact for the Libraries through email, phone, and in-person communication. Drafts, proofreads, and produces correspondence and other written materials. Arranges and supports meetings with all levels of university staff both inside and outside the Libraries, guests, advisory boards, and donors. Performs research, analyzes information, provides documentation and prepares reports.

High school diploma or GED and three years of office/administrative support experience required. Good communication skills; excellent interpersonal skills, including a demonstrated ability to interact tactfully and courteously with faculty, staff, students and other library users; the ability to establish and maintain good working relationships with supervisors and peers; and the ability to work cooperatively in a team environment. Knowledge of standard office procedures and equipment; ability to work independently on routine tasks while maintaining a high level of accuracy and productivity; ability to work under pressure, in emergency situations and with multiple interruptions; and ability to use good judgment in executing required tasks and to maintain a high degree of confidentiality at all times. Must have excellent working knowledge of Microsoft Office including Word, Excel, Outlook, and PowerPoint. Note: Current typing and word processing test results must be on file with University Human Resource Services. Resume and cover letter required. Please include a reference section in your resume with contact information for three professional references.

Indiana University is an Equal Opportunity/Affirmative Action Employer committed to excellence through diversity. Indiana University has a strong commitment to principles of diversity and in that spirit seeks a broad spectrum of candidates including women, minorities, and persons with disabilities.

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