Job Postings - Librarians

Director of University Archives and Records Management

Salary and Benefits

About the Indiana University Bloomington Libraries

Founded in 1820, Indiana University Bloomington has grown from a small state seminary into the flagship campus of a great public university with over 42,000 students and almost 3,000 faculty. Innovation, creativity, and academic freedom are hallmarks of IU Bloomington and its world-class contributions in research and the arts. The campus covers over 1,800 wooded acres and is distinctive for both its park-like beauty and an architectural heritage inspired by local craftsmanship in limestone.

The Indiana University Bloomington Libraries ( are among the leading academic research library systems in North America, having recently been named the top university library by the Association of College and Research Libraries. The IUB Libraries provide strong collections, quality service and instructional programs, and leadership in the application of information technologies. The collections support every academic discipline on campus and include more than 6.6 million books, journals, maps, films, and audio/visual materials in over 900 languages. Users can access more than 400 databases, 43,000 electronic journals, and 224,000 electronic books, as well as locally developed digital content.  Of particular note are the 8-million volume high-density Auxiliary Library Facility (ALF) for preservation and access to the libraries’ collections and archives, and the Lilly Library, the rare books, manuscripts, and special collections library of the Indiana University Libraries, Bloomington.

The IUB Libraries are active members of regional and national associations and consortia including the Committee on Institutional Cooperation (CIC), the Association of Research Libraries (ARL), the Digital Library Federation (DLF), the Hydra community, and is a founding member of HathiTrust, a shared digital repository. IU is the principal investigator for Kuali Open Library Environment (OLE) and is working with academic library partners to develop a next generation open source library management system.




The Indiana University Libraries seek a dynamic, collaborative librarian to lead the Office of University Archives and Records Management, the most important source of information on the history and culture of Indiana University.

Reporting to the Associate Dean for Collection Development and Scholarly Communication, the Director of University Archives and Records Management is responsible for the overall management of staff and workflows to enable the effective appraisal, acquisition, description, access and preservation of paper and electronic University records with long term historical value for researchers or long term administrative value to the University administrators and staff. The Director is also responsible for managing the University’s Records Management Program, including the determination of retention periods and the implementation of records schedules. This responsibility derives from the University’s Faculty Council mandate that the University maintain a University Archives, with a resolution to establish a centralized records management function in the University Archives. In addition to these responsibilities, the Director is currently responsible for overall management of archival functions for Modern Political Papers and the Liberian Collections. The Director supervises a staff of 6 (2 librarians, 2 Visiting librarians, 1 Professional staff and one 1 Support Staff.)


The Director oversees the management of the following functions for the Office of University Archives and Records Management:

  • Collect, appraise, organize and preserve records of enduring value in all formats created by administrators, faculty, students, and alumni
  • Support research and teaching by making available and encouraging the use of its collections by the IU community and the public
  • Provide information services which support University administrators in performance of their duties
  • Promote knowledge and understanding of the history, programs, and goals of Indiana University
  • Provide overall direction for developing and implementing a records management strategy for IU Bloomington offices, schools, and departments and for administrative offices on the IUB campus that have system-wide responsibilities
  • Assist administrators, faculty, and staff in the identification and description of records, in the determination of how long records need to be retained, and in the development of retention schedules and disposition strategies that reflect these decisions
  • Assist IUB offices in designing and implementing electronic information systems that meet international and national standards and best practices for recordkeeping



  • ALA accredited master’s degree in library or information science; candidates with an advanced degree in either library or information science OR in a relevant subject area AND appropriate experience in an academic setting will also be considered
  • Minimum five years of experience in archival work in an academic setting
  • Formal coursework or training in archival management and theory
  • Experience with archiving, preservation, and/or records management of digitized and born-digital materials
  • At least five years of leadership and/or management experience
  • Ability to work in a team environment and build working relationships with campus colleagues
  • Excellent interpersonal skills and ability to work well with diverse population of faculty, students, and academic colleagues
  • Ability to meet the requirements of a tenure-track librarian position


  • Experience with digital repository, document management, or content management systems
  • Experience with electronic records management systems


Review of applications will begin Friday, November 14, 2014.  The position will remain open until filled.  Interested candidates should review the application requirements and submit their application at: Questions regarding the position or application process can be directed to: Jennifer Chaffin, Director of Human Resources, Libraries Human Resources, Herman B Wells Library 201, Indiana University, Bloomington, IN 47405 - Phone: 812-855-8196 - Fax: 812-855-2576 - Email:

Salary and Benefits

Salary is competitive and commensurate with experience and education; benefits include a university healthcare plan, university-funded base retirement plan, a 100% university paid group life insurance plan, and a generous paid time off plan.  This is a tenure-track academic appointment that includes eligibility for sabbatical leaves.  For a full list of benefit programs, please refer to the following resources: